Stop Retyping Customer Orders Into Your ERP
OrderGate eliminates manual order entry using Azure AI—from any channel to your ERP in under 60 seconds.
✅ 85-90% Full Automation
⏱️ 3-8 Week Implementation
💰 Typical 6-Month Payback
🔒 Built on Microsoft Azure
The Order Entry Bottleneck
Every day, your team receives customer orders by email. PDFs attached. Excel spreadsheets. Free-form text in the email body. Each one needs to be read, interpreted, and manually typed into your ERP.
It's slow. It's error-prone. And it doesn't scale.
LBxOrderGate changes that.
Using Azure AI, we read customer orders in any format, extract the data accurately, validate it against your ERP, and create sales orders automatically. Your team handles exceptions — not routine data entry.
Is LBxOrderGate Right for Your Business?
LBxOrderGate is designed for manufacturers and distributors who:
Process 20+ customer orders per day from email
Have team members manually typing orders into ERP
Receive orders via email, PDF, Excel, or mixed formats
Use an ERP system (Epicor, Sage, Dynamics, Odoo, SAP, or custom)
Want to eliminate order entry errors and save time
Your Current Reality
The Daily Grind:
❌ 5-10 minutes per order × 30 orders/day = 2.5-5 hours of manual work daily
❌ 20-30% error rate on manual data entry
❌ Slow order turnaround frustrates customers
❌ Scaling means hiring more admin staff
With OrderGate
What Changes:
✅ Orders process in under 60 seconds automatically
✅ 85-90% fully automated, 10-15% quick human review
✅ Near-zero data entry errors
✅ Plan for team adoption from day one
✅ Scale order volume without adding headcount
Not sure if this fits?
Why OrderGate Instead of...
❌ Manual Entry?
The Problem: Slow, error-prone, doesn't scale. Your team wasn't hired to copy-paste.
LBxOrderGate: 85-90% automated. Your team focuses on exceptions, not routine entry.
❌ ERP Built-in Modules?
The Problem: Expensive, limited formats, locked to one vendor, lost investment when you upgrade ERP.
LBxOrderGate: External automation survives ERP changes. Reconnect in hours, not months.
❌ DIY Tools (Zapier, Make)?
The Problem: Break when formats change. No intelligence. Require constant maintenance.
LBxOrderGate: Azure AI handles format variations. Self-learning. Enterprise-grade reliability.
❌ Hiring More Staff?
The Problem: €30K-40K annual cost per person. Doesn't solve the process problem.
LBxOrderGate: From €5,000 annually (setup + 12 months service). Scales infinitely. Never calls in sick.
How LBxOrderGate Works
From inbox to ERP in under 60 seconds—here's the complete automation flow.
📧 Orders Arrive
Email, PDF, Excel, webshop, EDI—every channel feeds into OrderGate automatically. We monitor your orders inbox 24/7.
Details:
- Dedicated inbox monitoring (orders@yourcompany.com)
- Processes emails as they arrive, no batching delays
- Handles high volumes without slowdown
- Works with Microsoft 365, Google Workspace, or standard IMAP
🤖 AI Extracts Data
Azure AI reads customer orders in any format and extracts key information accurately.
What We Extract:
- Customer name and contact details
- Order reference / PO number
- Line items (product codes, descriptions, quantities)
- Pricing (if provided)
- Delivery requirements and special instructions
The AI Difference:
Traditional automation breaks when formats vary. Our Azure AI understands context, handles variations, and learns from your specific customer patterns.
✓ Validation & Matching
LBxOrderGate validates extracted data against your ERP before creating orders.
Validation Checks:
- Customer matching (even with spelling variations)
- Part number validation (cross-reference customer codes)
- Pricing verification (optional addon)
- Inventory availability (optional addon)
- Credit limit checks (optional addon)
Confidence Scoring:
Every field gets a confidence score.
High confidence = auto-process.
Low confidence = human review.
🔍 Exception Handling
Not every order is straightforward. LBxOrderGate intelligently routes exceptions rather than failing silently.
Exception Triggers:
- Low confidence extraction (unusual format)
- Unknown customer (not in ERP)
- Unrecognized product code
- Validation failures (stock, price, credit issues)
- Missing required information
Review Queue:
Your team sees original email, extracted data, and can correct/approve in seconds—not retyping entire orders.
📦 ERP Order Creation
Validated orders post directly to your ERP—no manual entry, no intermediate steps.
What Gets Created:
- Sales order header (customer, dates, PO reference)
- Line items (products, quantities, pricing) - Shipping details and special instructions
- Custom fields (your UD fields populated)
Example Supported ERPs:
Epicor Kinetic, Sage (50/100/200/X3), Dynamics 365, Odoo, SAP Business One, custom systems (API or file-based)
✉️ Customer Confirmation
Once order is in ERP, LBxOrderGate sends confirmation email automatically.
Confirmation Includes:
- Order reference number
- Items ordered with quantities
- Pricing (if applicable)
- Expected delivery/processing information
- Your company branding
Complete Audit Trail:
Every step logged—original email, extraction results, validations, ERP order created, confirmation sent.
Addons — Extend LBxOrderGate's Capabilities
Add validation, workflows, and multi-channel support as your needs grow.
Inventory Availability Check
What It Does:
Before an order posts to your ERP, OrderGate checks stock availability. Out-of-stock items are flagged for review rather than creating backorders blindly.
How It Works:
- Queries real-time inventory from your ERP
- Checks each line item against available stock
- Flags orders with out-of-stock items
- Option: auto-process in-stock, route out-of-stock for review
Best For:
- Businesses with tight inventory
- Drop-ship or JIT operations
Where backorder communication is critical
Price Validation
What It Does:
Compares extracted prices against your ERP price lists. Flags orders where pricing differs significantly from expected.
How It Works:
- Extracts pricing from customer order
- Price Lists validation
- Flags if difference exceeds threshold
- Option: auto-accept within threshold, flag exceptions
Best For:
- Businesses with complex pricing
- Frequent price changes
- Where margin protection is important
Customer Credit Verification
What It Does:
Verifies customer credit status before order posts. Routes over-limit orders for approval.
How It Works:
- Checks customer credit limit in ERP
- Calculates current exposure.
- Compares new order value against available credit
- Routes over-limit orders to designated approver
Best For:
- Businesses with credit terms
- High-value orders
- Risk management requirements
Multi-Channel Order Capture
What It Does:
Extends OrderGate beyond email to capture orders from other sources — webshops, EDI, portals.
How It Works:
- Connects to your additional order sources
- Normalises orders into unified format
- Same validation and processing as email orders
- Unified reporting across all channels
Best For:
- Businesses with multiple order sources
- Growing e-commerce alongside traditional orders
- Need for unified order processing
Approval Workflows
What It Does:
Routes specific orders for manager approval before posting to ERP.
Trigger Rules (Configurable):
- Order value exceeds €X
- Specific customers (new or flagged)
- Specific products (restricted or high-margin)
- Discount exceeds threshold
- Any exception flag
Best For:
- Businesses with approval policies
- High-value transactions
- Compliance requirements
Custom Validation Rules
What It Does:
Business-specific validation logic beyond standard checks.
Examples:
- Minimum order values (overall or per customer)
- Product restrictions (certain items need approval)
- Customer-specific requirements (mandatory PO, special handling)
- Delivery date validation
- Promotional priceing (ie But One Get One Free)
- Combination rules (Sales Kit)
Best For:
- Complex business rules
- Unique requirements not covered by standard addons
Custom Addons
What It Does:
We build custom LBxOrderGate addons for specific business challenges. If you have a order workflow that could benefit from custom validation, processing and automation, let's talk.
Examples:
- Minimum order values (overall or per customer)
- Pro
Powered by Azure AI
Enterprise-grade AI. Practical expertise. Real-world results. SMB Friendly Priceing
LBxOrderGate runs on Azure—the same enterprise platform used by 95% of Fortune 500 companies. You get enterprise-grade AI and infrastructure at SME-friendly pricing.
Azure AI Document Intelligence
Azure AI Language
Azure AI Foundry
Custom Model Training
Enterprise Security
SOC 2 compliant: Security, availability, confidentiality
GDPR compliant: EU data protection standards
99.9% uptime SLA: Reliable infrastructure
Data encryption: At rest and in transit
EU data residency: Your data stays in European data centers
Why This Matters:
You get Fortune 500-level technology and security without Fortune 500 pricing or complexity.
LBxOrderGate makes enterprise AI accessible to growing businesses.
Works With Your ERP
12+ years of hands-on ERP experience(Epicor Kinetic). We've configured ERP from scratch, built custom integrations, customisations, dashboards, and REST APIs. When you choose LBxNet, you're working with experts who speak your language.
Supported ERPs
Primary Integration Experience:
Epicor Kinetic (formerly Epicor ERP) - Deep expertise, 10+ years
- Sage (50, 100, 200, X3) - Multiple versions supported
- Microsoft Dynamics 365**
- Business Central & Finance + Operations
- Odoo Open-source ERP platform - **SAP Business One**
- SME-focused SAP solution
Also Supported:
- Custom ERP systems (with API or file import capability)
- Legacy systems (file-based integration)
- Multiple ERPs simultaneously (for businesses in transition)
Other ERPs?
to ensure integration respects your existing customizations and configurations.
**Don't see your ERP listed?** If your system has an API or accepts file imports, we can likely integrate. [Book a discovery call to discuss]
What LBxOrderGate Delivers
80-90%
Automation Rate
<6 Months
Typical ROI Payback
3-8 Weeks
Implementation Time
4-7 Hours
Saved Daily
Near Zero
Data Entry Errors
95%
AI Extraction Accuracy
Coming Soon
Our roadmap for expanding AI automation beyond order processing.
AI Invoice Automation
Planned: Q2 2026
The same AI approach applied to incoming invoices. Automatic extraction, validation against POs, and posting to your AP system.
AI Returns & RMA Automation
Planned: Q2 2026
Automate the returns process — from customer request to RMA creation in your ERP.
Intelligent Email/Document Triage
Planned: Q2 2026
AI-powered classification and routing for incoming business documents — not just orders.
Have a Different Need?
Planned: on demand
We build custom AI automation solutions for specific business challenges. If you have a workflow that could benefit from AI extraction and automation, let's talk.
Common Questions
LBxOrderGate uses confidence scoring for every extracted field. Low-confidence items route to a review queue where your team can verify and correct in seconds—far faster than typing entire orders from scratch. You maintain control while eliminating routine work.
.
Most implementations complete in 3-8 weeks. Timeline depends on ERP integration complexity, number of addons, and your order format variety. Simple setups (standard ERP API, limited addons) can be live in 3 weeks. Complex configurations (custom ERP, multiple addons) may take 8 weeks.
No problem. We can integrate via file-based methods (CSV, Excel, XML imports). LBxOrderGate generates properly formatted files that your ERP imports automatically. While API integration is preferred for real-time validation, file-based integration works reliably for many businesses.
Ready to Stop Retyping Orders?
Book a free discovery call. We'll learn about your order processing challenges and show you exactly how LBxOrderGate can help — or tell you honestly if it's not the right fit.